Job Description

Fleet Operations Management

• Develop and implement policies and procedures to optimize fleet operations and reduce vehicle downtime.
• Manage inventory control to minimize costs and maximize efficiency.
• Collaborate with cross-functional teams to ensure timely processing and payment of invoices.
• Assess operational needs and provide recommendations for optimal vehicle utilization.

Vehicle Maintenance and Repair

• Ensure all vehicles are maintained and serviced according to manufacturer guidelines and regulatory requirements.
• Coordinate and schedule routine maintenance, inspections, and repairs.
• Identify and address vehicle damages or misuse promptly.
• Establish long-term relationships with fleet vendors to ensure reliable services.

Cost Control and Budgeting

• Provide budget recommendations and oversee fleet operation expenses.
• Monitor and optimize fuel consumption, implement cost-saving strategies, and forecast budgetary needs.
• Analyze variances and develop plans to contain costs effectively.

Fleet Reporting and Analysis

• Maintain accurate records, including service logs, registrations, licenses, and insurance.
• Monitor compliance with transportation industry regulations.
• Generate detailed reports on fleet performance, fuel usage, and maintenance costs.
• Analyze fleet data to identify areas for improvement and make actionable recommendations to management.

Team Management

• Lead and mentor Fleet Coordinators/Supervisors, assigning responsibilities and setting performance goals.
• Conduct performance evaluations and provide coaching to support continuous improvement.
• Promote a culture of teamwork, communication, and learning within the fleet management team.

Requirements

• Education: Bachelor’s degree or equivalent experience; startup experience is a plus.
• Experience: At least 5 years managing Last Mile Delivery Fleets with a minimum of 200 vehicles.
• Technical Skills: Proficiency in Excel and Google Suite, with the ability to analyze large datasets, create pivot tables, visualize data, and make informed decisions.
• Fleet Operations: Proven experience managing multiple sites and handling contract negotiations with fleet vendors (e.g., Enterprise, Penske).
• Communication: Excellent verbal and written communication skills, with a demonstrated ability to build partnerships and foster consensus across various organizational levels.
• Travel: Willingness to travel up to 30%.

Benefits

• Comprehensive health insurance package, including medical, dental, and vision coverage.
• Annual performance-based bonus plan.
• Competitive 401(k) matching program.
• Paid holidays and generous paid time off (PTO).
• Exciting growth opportunities with potential for relocation.

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